Policies
Invoicing & Billing Terms

Outstanding balances over 65 days are subject to forfeiture of the retainer discount. The client will be contacted by our CFO no later than the 61st day from the original invoice date. The invoice will be recalculated at the standard hourly rate and a new revised invoice will be generated and mailed on the 66th day from the original invoice date.

Outstanding balances over 91 days are subject to a 7% late fee, in addition to the forfeiture of the retainer discount. The fee is calculated on the outstanding balance as of the 91st day from the original invoice date. A separate revised invoice will be sent on the 97th day from the original invoice date if payment is not received. Special reminder notes will be provided on invoices over 60 days alerting clients of the potential late fee. The client will also be contacted by our CFO on 85th day from the original invoice date.

Accounts with outstanding balances over 110 days will permanently null and void their retainer agreement. All future work will be billed in advance of work performed. Our President will also contact the client by the 100th day from the original invoice date.

Checks returned for "insufficient funds" will be charged a $50.00 returned check fee. This will cover the fees charged by our financial institution and the necessary internal administration cost.

All fees and penalties are also subject to outstanding balance charges. The client shall be responsible for all attorney and collection agency fees incurred in the process of collecting accounts balances over 120 days.

Our invoices are produced from a computer generated AR/AP program. Any outstanding balances over 180 days are purged and charged off, and reported as required by the IRS tax codes for corporations.